A video conference lets remote board members to view one another, even if they use different kinds of devices. For meetings, nonprofits can choose among a variety conference platforms, such as Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also use software for managing boards that includes an interface for meetings that allows remote participation.

While most discussions in the meeting are conducted via audio and video, the ability of seeing faces can encourage more participatory and interactive meetings. To ensure that everyone’s voice is heard the chair should invite board members who are yet to speak and limit the number speaking simultaneously. This ensures that the discussion isn’t concentrated by one person and helps ensure a balanced decision-making process. To reduce background noise, have attendees turn off their mobiles and use the mute button when they aren’t talking.

Some directors might be unfamiliar with the virtual meeting platform and are hesitant to speak up and hinder their participation and the effectiveness of the meeting. This can be addressed using an easy-to use meeting interface and a session of training which orients attendees to the technology, and urging to practice prior to the meeting. The board can also establish an agenda that is strictly adhered to, with time limits for each item. This will ensure that the meeting goes smoothly and that the desired outcome is accomplished. Board directors can highlight and take notes on documents that are digital to enhance their involvement and speed up the meeting. They can also share annotations with the members to improve collaboration and the quality of the minutes of meetings.

check this